The term “archives” is derived from Greek
word “archeion” that belongs to an office (The term “Archives” was first
introduced in early 17th century; which derived from the French
“archives” in turn from Latin “archium”, which is the Romanized form of the
Greek “ archeion” that belongs to public
records, town hall, residence or an office.) It is a valuable national resource
of any country. It preserved all the necessary historical and valuable
documents of the country. It deals with the use of all the present and past
documents of the country for the use of next generation.
general, archives consist of records that have been selected for permanent or
long term preservation. It preserved all necessary historical records and
valuable documents of a country. It deals with the use of all the present and
past documents of a country for the use of future generation.
of any public or private institutions which are adjudged worthy of permanent
preservation for reference and research purposes which have been deposited or
have been selected for deposit in an archival institution.
archive is such kinds of archival institution that preserve and handle all the
necessary historical documents in a manual form for the use of various activities
of the nation. In traditional archival system, an archival institution
preserves the primary or basic document.
A digital archives is a repository that
stores one or more collections of digital information objects with the
intension of providing long term access to the information. A digital archive
can be a sophisticated, multi-tiered storage system.
to Free Online Dictionary, a digital archive is – “a long-term storage area,
often on magnetic tape. It’s a repository for stored memories or information
which compressed one or more files in a file that are no longer in active use”.
to Glossary Digital Continuity Definitions, digital archives – “a repository
for the long term maintenance of digital resource and making them available.”
to archivemati.ca – “A digital archives is a repository that stores one or more
collections of digital information objects with the intention of providing long
term access to information”.
to an OCLC research paper, digital archives stores digital originals and master
files in a secure, managed, purpose-built environment. In addition, it’s
integrated with the workflow for building digital collections.
archives are distinct from digital libraries in the sense that digital
libraries are repositories that collect and provide access to digital
information, but may or may not provide for the long term storage access of
Traditional archives and Digital archives:
- DefinitionsTraditional archives: Traditional archive is such
kinds of archival institution that preserves documents in traditional form.
Digital archives preserve documents in digital form. By using computer
software and various IT tools.
- Types of informationTraditional archives: Traditional contain only
the original documents.
Digital archive contains two types of information. Such as: a. digital
information; b. digital information from transfer manual document.
- Distribution of informationTraditional
archives: In traditional archives, information is distributed in manual system.
In digital archives, information are distributed by computer, internet,
and by other technologies.
- Types of usersTraditional archives: In traditional archival
system only the specialist can use the document.
In digital archival system both of general user and specialist can use
- Number of copiesTraditional archives: Traditional archive
contains only one original document.
Digital archive contains more than one copy of document.
- Enter in to the informationTraditional archives: There is no chance to enter
into the information again and again in a day.
User can enter into the information of any number of time and any time.
- Number of usersTraditional archives: At a time it support single
user for a specific document.
At a time it supports multi users.
- Durability of documentTraditional archives: Durability of documents in
traditional archives is not so strong.
Durability of documents in digital archives is so strong.
- Stability of documentsTraditional archives: There is a great
probability of destroying documents in traditional archives. Document can be
destroyed by water, fire act.
There is no chance of destroying information by water, fire or multi
use. But information may be lost by the system loss.
of archivesTraditional archives: It’s not easy to handle of
It’s so easy to handle of documents.
- High cost factorTraditional archives: It is cheaper than digital
It is so expensive because of software development, purchasing IT
- Technological problemsTraditional archives: It has no any technological
problem because of there is no use of technology to maintain traditional
There are various technological problems in digital archiving because of
it is depending on technology.
- PlanningTraditional archives: There is no requires of
pre- planning in traditional archives
It requires pre-planning to make a system for digital handling of
- Emphasis:Traditional archives: It gives more emphasis to
use than preservation.
It gives more emphasis to preservation than use.
- Effective preservationTraditional archives: Traditional are not
suitable for effective preservation of rapidly expanding information by online.
Digital archives are suitable for effective preservation of rapidly
expanding information by online.
conclusion we can say that, the main purposes of traditional archives and
digital archives are same. The both are preserve valuable documents for the
research and reference purposes. Without those there is a little difference
that digital archives handle its activities in digital format and the
traditional handle its activities in traditional format.